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DEFINITION OF ROLES FOR MOONFIRE OFFICERS

 

CO-COORDINATOR(S)

(these duties may be divided as agreed upon)

 

Prepare & distribute agenda for Steering Committee meetings

Attend all meetings, and guide agenda to the tasks at hand

(Attend and guide at all MoonFire ritual planning meetings)

Guidance = keeping the best interests of the whole group in focus

If needed, invoke Robert’s Rules of Order to democratically determine what the majority of the group wants.

Assist new people at events by explaining what MoonFire is and is not, and welcome them to group

Assist new people by helping them get connected (sign up for newsletter, help drummers find other drummers, etc.)

Grow new leadership -- get others interested in leading and participating in ritual

Feed info and commentary to Newsletter Editor for publication

Coordinate with UUCA for reserving church space for all dates (Barbara Gilligan, 892-2565)

Bring the paper products to each ritual and drum social. Make other arrangements for paper products to arrive if you cannot attend

Forward all new names and addresses to the Newsletter Editor

 

SECRETARY

 

Keep the records of the Steering Committee

Feed info and commentary to Newsletter Editor for publication

Make the annual report to the UUCA in March of each year

Check the UUCA MoonFire folder at the church for correspondence

Hold the membership book; bring to rituals for people to sign if they wish

Take notes on the ritual plans; forward them to the Newsletter Editor and the Public Relations Liaison

Forward all new names and addresses to the Newsletter Editor

Purge the newsletter mailing list every six months

 

TREASURER

 

Keep the profit and loss statement of MoonFire finances

Make the annual financial report to the UUCA in March (if needed)

 

OMBUDSMAN

 

Send in news about MoonFire rituals, workshops, and happenings in accordance with the Arlingtarian (UUCA newsletter) publishing schedule

 

NEWSLETTER EDITOR

 

Handle the distribution of email and snail-mail for the monthly MoonFire newsletter

Maintain the master mailing list for MoonFire

Send out email to all Steering Committee members with a call for information one week before the newsletter is to be published (the 5th of each month)

As needed, send updated mailing list to all Co-Coordinators